Responsibilities:
The Special Assistant to the Vice-Rector of UNU and Director of UNU-IAS will spend 50% of his/her time at UNU Headquarters in Tokyo and 50% of his/her time at UNU-IAS in Yokohama. He/she will report directly to the Vice-Rector/Director and will be expected to:
¡¦Provide administrative support to the Vice-Rector/Director, including scheduling and updating of appointments, answering telephone calls, receiving visitors and handling queries;
¡¦Manage and handle all forms of correspondence for the Vice-Rector/Director, including e-mail, in English and Japanese;
¡¦Make necessary arrangements for the Vice-Rector/Director's travel and prepare necessary forms for visa and other travel matters;
¡¦Provide academic and research support to the Vice-Rector/Director, including preparation and editing of speeches and seminar presentations;
¡¦Be involved in arranging contacts and meetings with Japanese government officials and other public figures for UNU and UNU-IAS;
¡¦Perform any other duties as required and prescribed by the Vice-Rector/Director.

Duration of contract:
This is a full time employment on a one (1) year Personnel Service Agreement (PSA) with the United Nations University, with the possibility of renewal subject to requirements and satisfactory work performance.
Applications from suitably qualified women candidates from developing countries are particularly encouraged.

Qualifications and Experience Requirements:
¡¦A University degree;
¡¦At least 3 years of work experience, preferably at an international organization;
¡¦Good computer skills and familiarity with the Microsoft Office suite;
¡¦Fluency in English and Japanese;
¡¦Excellent writing and communication skills in both English and Japanese;
¡¦Good team player with strong interpersonal skills demonstrated by the ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Starting date:
It is expected that the appointee will take up the position by 1 July 2012 or soon thereafter.

Application Procedure:
Interested applicants should submit their applications, preferably by email, and must include the following:
¡¦a cover letter setting out how the qualifications and experience match the requirements of the position;
¡¦a curriculum vitae with a completed and signed United Nations University Personal History form. ¡Êhttp://i.unu.edu/media/administration/hr/hoe-to-apply/unu-personalhistoryform.doc¡Ë
Please avoid using similar forms provided by other United Nations organizations;
¡¦a full contact information of three (3) referees (UNU-IAS will directly contact the referees in the event that the candidate is shortlisted) ;
¡¦the application must indicate the reference number of the vacancy announcement
(2012/UNU/IAS/PSA/SpAsst/10).
Please note that applications received after the closing date will not be considered and only shortlisted candidates will be notified.

Closing date : 18 May 2012

URL http://www.ias.unu.edu/sub_page.aspx?catID=55&ddlID=367

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